COLLABORATIVE AREAS- Conference Room, Kitchen, Private Meeting Area and Lounge - SOLUTION DESCRIPTION


1. With the help of the HIVE app, the organizer of a meeting can reserve any shared resource, such as a Conference Room. Prior to the start of the meeting, the app will send staggered reminders (e.g. 30 seconds between each subsequent reminder) to each attendee to proceed to the check-in point. Employees will check-in at the meeting with the HIVE app on their personal device, or by speaking their name into the meeting room kiosk. Similarly, attendees can check out when the meeting is complete, or the meeting leader can check everyone out at once. The HIVE app will track time spent in the meeting, the number of uses since the last cleaning, and the real-time availability of the conference room. Attendance and usage information will also integrate with other corporate systems through the HIVE API (Application Programming Interface). 

2. The organizer of the meeting will be able to set their room preferences such as lighting, room temperature and glass transparency for a touchless in-room experience. In addition, the app will be able to display the configured document on the projection screen.

3. HVAC in all areas (and inside the Meeting Area BOOTH) will be equipped with high efficiency HEPA filters which will run continuously during the day.

4. Windows will be operable where possible and should be opened for additional ventilation between meetings. 

5. All rooms should have a door for entry and a separate door for exiting, to prevent inadvertent congregation at the doorway. Meeting participants in the second meeting will be able to check on the current room occupancy to help prevent hallway gridlock if meetings run late.


1. Before arriving in the kitchen, each employee will be able to view the current kitchen wait time on their personal device. 

2. Amenities in the kitchen include and open refrigerator, pedal operated or touchless faucet, soap and paper towel dispensers, hand sanitizer as well as coffee and water station.

3. With the help of the HIVE app, employees will be able to place an order for coffee from their personal device. When they reach the coffee station, they will be prompted to place their reusable personal cup under the spout, and can initiate beverage dispensing with the app.

4. All counters and tabletops will be made of anti- microbial synthetic materials.


1. The Private Meeting Area is designed for employees to hold virtual calls and meetings, which can done in a POD or in a BOOTH. BOOTHs will provide complete privacy of conversations.

2. To use the BOOTH or the POD, each employee is required to make reservation on the HIVE app. They will start by picking a date and time, then proceed to browse the available seats, and configure the length of the meeting.

3. Each employee will be asked to use their own laptop in the POD or in the BOOTH and required to clean the desk surface with sanitizing wipes.

4. The space will be equipped with ceiling hung acoustic panels for additional noise absorbency.


Office Building Lobby/ Amenities/ Common Area- SOLUTION DESCRIPTION


1. Prior to arrival at the office, each employee is required to make a reservation on the HIVE app. They will start by picking a date, and their assigned seat, or browsing from a list of available seats based on their identity and user group.

After they arrive, employees will be asked to scan their personal device with the QR code on their mobile app at the touchless Check-In Kiosk. The Kiosk will be equipped with a temperature scanner, which will be automatically activated. Before employees can enter, they will be asked to fill out a short Health Questionnaire on their personal device and to sign a waiver that they are not experiencing COVID-19 related symptoms and that they have not been in contact with anyone who has. Employees will receive a confirmation of their seat reservation and a reminder of other reservations that day. After they submit their replies, a map will indicate the location of their assigned seat, and the door will open automatically. 

2. Guests arriving for an appointment will also be sent a QR code or password a day earlier by one of the employees. Guests will have to follow the same check-in protocol as staff. After submitting their replies, the door will open automatically, and they will be asked to proceed to the Waiting Area.

3. Delivery agents will be asked to scan their personal device with the QR code at the Kiosk. Each delivery company will have an assigned QR code to enter the office, and their arrival and check-in at the door will be logged by the auditing system. Inside the Reception Area, there will be a Delivery Station with lockers. Packages may be dropped off in any available locker. Once the door is closed, the system will generate an individual QR code, which will be sent with a notification of delivery to the recipient, including a photograph of the package, taken with a camera in the locker. This code will be needed to retrieve the package. Once the door is locked, a UV lamp will turn on and disinfect the surface of the package.

4. If an agent needs to speak with a receptionist, they will be able to reach them from their personal device, or by saying “receptionist” at the front door kiosk.

5. The reception area will be equipped with operable windows and the HVAC will have HEPA filters installed for maximum room ventilation.

6. Where possible, there should be a door for entry and a different door for exiting.


Team Members


Agnieszka Chromicz

Interior Designer and Team Lead- ACA Design Studio

Agnieszka is a founder of the ACA Design Studio. She has been focusing on the office design for the past 4 years, bringing new office solutions to the workplace.

Betse Ungemack

Interior Designer- Jeffrey Hutchison Associates

Betse Ungemack is a Senior Interior Designer working at Jeffrey Hutchison Associates in New York. She specializes in high end retail Interiors.

Maxie Pennington

Interior Designer- Forrec INC.

Maxie Pennington is an Interior Designer working at Forrec Inc in Toronto. She specializes in the entertainment design for theme parks, shopping malls, and various attractions.

Jacob Tseng

Director- Jonah Group

A Software Solution Architect who is passionate to make software solutions to solve real world problems.

Nazanin Meshkat

Emergency Physician - University Health Network

Associate Professor, University of Toronto
Program Director, Royal College Emergency Medicine Program


Jeremy Chan

Co-founder- Jonah Group

As a long-time software developer and technology enthusiast with a broad range of education and experience in both Biology and Computer Science, Jeremy became an accidental entrepreneur after the dot-com boom / bust cycle of the late nineties, joining with two colleagues to start the software services firm Jonah Group in May of 2001.


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